Our client, a reputable retail chains company is looking for an Executive Assistant to CEO to join them

Cấp quản lý / Reports to: Chief Executive Officer (CEO)

Mô tả chung / Job Purpose or Summary:

• Provide administrative and secretarial support to the CEO, ensure those tasks support CEO in proficient way;
• Provide supports to projects at CEO’s assignment;
• Ensure the flow of communication from outside to CEO, from CEO to HODs is generated properly to support the operation of the company effectively;
• Provide support on any administrative tasks to Management Team when needed

Trách nhiệm chính / Main Responsibilities

1. Administrative and secretarial:

• Manage CEO’s mailbox and identify tasks to implement and follow up until they are completed;
• Manage CEO’s schedule to ensure it is an effective tool to assist CEO implement and complete his daily tasks;
• Organize CEO business trip and other HOD’s business trip (when they accompany CEO) domestically and internationally, prepare itinerary, accommodation, locations and other contact points to ensure CEO could approach them effectively;
• Manage other support to CEO (drivers, meals…) to provide support to the CEO in a proficient way;
• Attend meetings with/without the CEO, taking notes and report to the CEO if it is needed;
• Proceed to claim receipts, payments paid by the CEO;
• Assist CEO and the Management Team to be the strong support for Management Team to deliver their targets;
• Prepare presentation for CEO at assigned;
• Prepare reports at CEO’s request.
• Receive and check documents from Departments before submitting for approval, set time for documents submit.

2. Other Projects: Participate projects at CEO’s assignment, maintain flow of communication between CEO and Project Team effectively;

3. Maintain a professional and confidential manner in behavior and in the way of thinking;

4. Comply with the Company’s processes, procedures, regulations, and standards;

5. Do alignment about the individual KPIs with the direct line manager and ensure the target achievement;

6. Implement other tasks at CEO assigned;

7. Strive to reach the Company’s Vision and live with our Core Values: Integrity – Be Cause In The Matter – Data Driven – Service Culture – Customer Experience.

Yêu cầu / Requirements

• Trình độ học vấn / Education: Bachelor or advanced degree
• Chuyên môn / Professional major: Solid background in administrative management
• Khả năng ngoại ngữ / 2nd language ability: Excellent English
• Khả năng vi tính / Computer usage ability: Good in MS-Office.
• Kinh nghiệm làm việc / Related experiences: At least 2 years in secretarial, assistant job.
• Năng lực cần thiết / Essential Capabilities: – Good in communication skill, have relationship with other parties – Good in negotiation skill. – Customer-oriented mindset. – Discretion on what to say
• Yêu cầu khác / Additional Notes: N/A